The working language of the conference is English.
Participants are expected to secure their own funding and make travel arrangements independently, but the organizers will issue visa invitations, if applicable.
Panels entail presentation of prepared papers (distributed in advance to a discussant and co-panelists) on a related topic or theme, followed by structured discussion of those papers. A full panel must have one chair, 3-4 paper-givers; and one discussant.
Please note: Neither the chair nor the discussant are allowed to present in the same panel or roundtable.
Individual Paper Submissions: The Programme Committee will consider proposals for individual papers that are not associated with a panel. Paper proposals will be accepted only if they can be fit into a coherent panel, and if that panel is then approved by the Programme Committee.
Two-Session/One-Paper Rule: A conference participant may appear on the programme in no more than two sessions (panels or roundtables) and may present only one paper during the conference (however, a participant may appear as a co-author of another paper presented by another participant). Each paper could only be presented by one author. Meanwhile, the co-author(s) could attend as audience and could respond to questions during discussion.
Registration and commitment to attend
All participants on panels/roundtables must register by the deadline of 29 June 2018. Failure to register will result in the participant’s name being removed from the Conference Programme and the List of Participants.
- Registration for the conference signifies commitment to attend. Should illness or other emergency render you unable to attend, please notify both the organizers firstname.lastname@example.org) and your session chair. Scholars who fail to appear at their session without giving notice will not be included as participants in future events of the consortium.
- The deadline for registration for panel/roundtable participants is Friday 29 June 2018. Failure to register will result in the participant’s name being removed from the conference programme and the list of participants.
- Advance copy of your paper for chair, discussant and co-panelists. Paper-givers will be required to upload their full papers to the conference website by June 29. They will be made available to other members of the panel, including the chair and discussant. Failure to submit full text by the deadline will result in the paper being removed from both the printed and the electronic versions of the programme.
Panel Participant Guidelines
Adherence to time limits: Please be mindful of the time constraints and the fair allocation of time to all as you plan your talk and your session. Conference panels are one hour and thirty minutes in length, generally consisting of:
- a chair, allotted a total of five minutes for panel and presenter introductions;
- 3-4 panelists, allotted 15 minutes each;
- a discussant, allotted 10 minutes;
- followed by 30 minutes for questions and group discussion.
Advance copy of your paper for chair, discussant and co-panelists. Paper-givers will be required to upload their full papers to the conference website by Friday, 29 June. They will be made available to other members of the panel, including the chair and discussant. Failure to submit full text by the deadline will result in the paper being removed from both the printed and the electronic versions of the programme.
During the panel sessions, presenters ought to be pro-active and play a role in discussing the other papers in the panel, in addition to presenting their own paper. For panels put together by the organisers, the panelists will be put in touch with the panel chair and each other.
Role of the chair: The chair should introduce the panelists, field questions from the audience and make sure the panel stays within its 1 hour and 30 minute timeslot. If there is no separate discussant, the chair fulfils this role.
Role of the discussant: The discussant’s role is to provide another perspective on the papers presented in the panel. They should have read all the papers – which are shared by the panelists well in advance – before the conference and be able to make some observations on each. They should help to facilitate a dialogue with the audience and stimulate discussion. Should they wish to, discussants can provide more detailed feedback in writing to presenters after the panel.
Roundtable Participant Guidelines
Roundtable organizers and chairs: Make sure that the roundtable addresses an important question. Set clear goals for the session that are achievable within the given time frame (1 hour and 30 minutes). Communicate the goals and format of the roundtable to the speakers very clearly. Be mindful of the time constraints and the fair allocation of time to all as you plan and conduct your session. Begin the session by introducing the topic and the speakers and informing the audience about the format. Keep in mind that discussion and interaction between speakers, and especially between speakers and audience, are key features of roundtables. Involve the audience by taking questions and comments.
Speakers: Make sure that you understand the objectives of the roundtable and know what is expected from you. Confirm with the chair on the nature of your role in the session; the type and length of any introductory comments or presentation you should plan to give; and the roles of the other participants. Prepare appropriately.